Reporting and Tracking Improper Access and Disclosure of Social Security Administration (SSA) Information 448-01-50-15-20

(Revised 3/1/12 ML #3304) 

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The state and county social service offices will immediately report breaches of access and disclosure requirements applicable to SSA information to SSA and the Director of Public Assistance within the Department.

 

NOTE: SSA information, with the exception of BENDEX Wage, received through the interface may be released to the applicant or recipient with a signed release of information but cannot be release to any other individual or agency.

 

SSA information provided by the

applicant or recipient may be shared

upon receipt of a signed release

of information from the applicant

or recipient.

 

When an improper disclosure of the information occurs, the employee improperly disclosing the information must create a record of the disclosure to include:

 

• What information was disclosed

 

• To whom the disclosure was made

 

• The purpose for disclosure

 

• The legal basis for disclosure; and

 

• The name of the employee who authorized the disclosure.

 

This record must be retained for 5 years and a copy of this record must be provided to the Director of Public Assistance.